Crafting an Effective Capabilities Statement for Government Contracts: A Comprehensive Guide

capabilities statement government contract Aug 31, 2023


When it comes to securing government contracts, a well-crafted capabilities statement can make all the difference. A capabilities statement serves as a succinct marketing tool that showcases your company's qualifications, experience, and expertise to potential government clients. In this guide, we'll delve into the key components of a compelling capabilities statement, providing valuable insights from former government procurement officer Lt Col (Ret) Ricky Howard, along with a step-by-step video tutorial from the DOD Contract Academy.

1. Understanding the Basics

A capabilities statement is a concise, one-page document that provides essential information about your company's capabilities and qualifications. It's a powerful tool for conveying your suitability for specific government opportunities. To create an effective statement, ensure it contains the following core elements:

- **Contact Information:** Include your company's name, address, phone number, email, and website.

- **CAGE Code:** The Commercial and Government Entity (CAGE) code is a unique identifier assigned to government contractors.

- **UEI #:** The Unique Entity Identifier (UEI) number is another crucial identifier for government contractors.

2. Tailoring Your Statement

One size doesn't fit all in the world of capabilities statements. To maximize your impact, customize your statement to align with the specific opportunity you're pursuing. Lt Col (Ret) Ricky Howard emphasizes the importance of tailoring your capabilities statement to demonstrate how your company's strengths directly address the needs of the government agency you're targeting.

3. Key Components

A well-structured capabilities statement should include the following components:

- **Overview of Capabilities:** Provide a concise overview of your company's strengths, highlighting the key services or products you offer.

- **Past Performance:** Showcase your track record of success by mentioning relevant projects you've completed for government agencies or other clients. Highlight the outcomes and results you've achieved.

- **Logos of Agencies/Companies Worked With:** Including the logos of government agencies or reputable companies you've collaborated with can enhance your credibility and establish trust.

- **Certifications:** If your company holds specific certifications or qualifications that are relevant to the opportunity, be sure to highlight them.

4. Design and Format

Remember that a capabilities statement should be easy to read and visually appealing. Keep the design clean and professional. Use a legible font, appropriate colors, and consider using bullet points to present information in a clear and concise manner. Lt Col (Ret) Ricky Howard suggests using visuals, such as your company logo, to enhance brand recognition.

5. Leveraging the DOD Contract Academy

To help you create a winning capabilities statement, the DOD Contract Academy offers a valuable resource. Their step-by-step video tutorial guides you through the process of building a compelling capabilities statement. By enrolling in the academy at, you gain access to the complete video tutorial, an editable copy of the capability statement in the video and a wealth of training materials and weekly group coaching sessions. Lt Col (Ret) Ricky Howard's expertise combined with the DOD Contract Academy's resources create a comprehensive learning experience.


In the competitive world of government contracting, a strong capabilities statement can be the key to unlocking opportunities. By understanding the essential components, tailoring your statement, and leveraging expert guidance, you can create a powerful marketing tool that impresses government procurement offices. Remember, Lt Col (Ret) Ricky Howard's insights and the DOD Contract Academy's resources are at your disposal, ensuring you're well-equipped to succeed in the world of government contracts.

To access an editable copy of a capabilities statement and benefit from comprehensive training, including the step-by-step video tutorial, join the DOD Contract Academy at Your journey to successful government contracting starts here.

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Ray Sefrhans


"DoD Contract Academy helped us identify and win a spot in the AFWERX Challenge showcase! I highly recommend to all companies looking to sell products, services or a new technology to the US military."

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